The purpose of this guide is to promote the safe evacuation
of Technical
Center
employees in the event of an emergency. This publication addresses some of the
emergencies that may require evacuation. If you notice an emergency situation,
contact your Supervisor or Security.
Your judgment often determines whether or not a situation
is an emergency.
There is a Security Guard on duty 24 hours a day; see the
phone numbers listed below.
Any questions regarding emergency procedures should be
addressed to your Supervisor, Enterprise
Security, ACX-3 @ extension 5-4040 or the Safety
Office, ACX-42 @ extension 5-5998.
What
is the procedure for evacuation of the Little Flyers Academy?
In the event of a fire, bomb
threat, gas leak or any other situation where it becomes necessary to leave the
childcare center and not RE-ENTER the building. The
following plan will immediately be put into action.
1.
The
Academy Director or individual in charge will call 1111 and notify them of the
situation.
2.
All
classroom teachers will lead their children out the door and walk them to the
playground. Teachers will take their
attendance books with them.
3. The Academy Director or staff person in
charge will walk through the building to make certain that all the children
have safely left the Center. That
individual will then join the others on the playground.
4. Parents shall be notified by telephone, if
possible. All children must be picked up
from the playground.
What do I do if we are told
to evacuate the building? (No alarm sounded)
1.
The Public
Address System will be used to provide you with instructions for a building
evacuation (not a fire evacuation).
Where Public Address Systems are unavailable, your supervisor or
emergency personnel will provide you with instructions.
2.
Follow all
instructions given over the Public Address System, or from your supervisor or
emergency personnel.
3.
Be aware of
people with disabilities who are in your area and may require your
assistance. Be prepared to help them
down the stairs if necessary (do not use the elevators unless you are directed
by security / emergency personnel). Evacu-tracs are available in Bldgs.
300 and 301 to assist in the evacuation of people with disabilities.
4.
If you are
instructed to evacuate, Begin to evacuate immediately. If you are on a lower floor, it is critical
that you evacuate immediately. It is important that people on the upper floors
are not delayed in the stairwells as they descend to the lower floors. NEVER return up the stairs until
instructed to do so by security / emergency personnel.
5.
Secure all
classified material in an appropriate manner before leaving your work area.
6.
If the weather
is inclement and it won’t delay your exiting, take your coat with you. If you are at your work area, take your
wallet / purse, and identification. If
you are away from your work area when told to evacuate, do NOT go back to get your personal things.
7.
Do NOT use elevators unless you are
directed by security / emergency personnel.
8.
Walk quickly
and calmly to the nearest marked exit and ask others to do the same. Know the location of two exits from your
area. (If your health permits, practice walking the exit route so you are
familiar with it in an emergency.)
Evacuation routes have been posted in all areas.
9.
Using the
emergency exit stairwell, proceed down the stairs to the first floor.
a.
Stay to the
right if emergency workers come up the stairs while you are evacuating.
b.
Assist others who may need help.
c.
If necessary, remove high-heeled shoes to effect a safe and
rapid evacuation.
10. Immediately
exit the building and proceed to a distance of approximately 200 feet
from the building and await further instruction.
11. Do not
re-enter the building until you hear the “all clear” siren or are told by
security / emergency personnel.
Buildings 27,28, 270, 300 and 301 are equipped
with “all clear” sirens.
12. Supervisors
will account for all employees and notify security / emergency personnel if
required. Rescue and medical duties will be accomplished by the Fire
Department.
What to do if directed to
“Shelter-in-Place”
(i.e., remain
in the building)
What does it mean to
Shelter-in-Place?
·
Sheltering-in-place means that you should remain
indoors at your present location with doors and windows kept closed. This could mean remaining at your desk or
proceeding to another location in the building.
·
If you are outside, seek shelter inside a building
immediately.
·
Shelter-in-place is a protective action that
lessens/minimizes a person’s chance of injury when an emergency occurs outside
the building such as severe weather (tornado, hail, etc.), or the release of a
hazardous substance such as natural gas, or chemical spill.
·
Shelter-in-place is designed to be short term,
perhaps a few hours. The concept of
sheltering-in-place is to provide some measure of safety from the time an
emergency occurs until there is sufficient reliable information about the
emergency such as: Is it a chemical
spill, dirty bomb, etc.? Where did it
occur? What is the wind direction? Once sufficient information is received, a
decision will be made on the actions to take.
The type of emergency will determine the length of time we
shelter-in-place.
What actions should I take when I am directed to
Shelter-in-Place?
·
Listen for instructions over the Public Address
System or from your supervisor.
·
Follow instructions to
·
Remain at your workstation or
·
Proceed to another location such as an interior
hallway being sure to shut all windows and doors leading to the hallway.
·
Turn off any fans or heaters to reduce the spread of
contamination.
·
Stay away from windows.
·
If you must use the phone, keep conversations short
to keep the lines open.
What actions will be going on to provide me with updated
information?
·
If it is appropriate, Facility Management will begin
closing down the building’s ventilation systems.
·
Emergency Management will be monitoring TV, radio,
and other communications to keep abreast of the emergency situation.
·
Emergency Management will be contacting/interacting
with emergency personnel as appropriate.
·
Emergency Management will provide periodic updates
on conditions and what additional actions you should take, such as:
·
Continuing to shelter in place in one’s work areas
·
Moving the shelter-in-place location from one’s work
area to another location in the building, such as interior hallways (away from
windows).
·
Initiating an evacuation of the building
·
Giving the “All Clear” signal (which means there is
no longer a need to shelter-in-place)
·
Once the decision is made to shelter-in-place,
Emergency Management may require persons who enter the building from the
outside to remain in a special area so they don’t spread contaminants.
What if I am not at or near the FAA building or my office
and am directed to Shelter-in-Place?
·
If you are directed to shelter-in-place, no matter
where you are you should follow those instructions and shelter in the building
where you are or if you are outside, go into the nearest building.
·
Without endangering yourself, it is also important
that during the workday you follow your office procedures and contact your
supervisor or office to inform them of your location.
What
do I do if there is a fire?
If you notice a fire:
- Dial Ext. 1111. Give the following information:
1.
Building Number
2.
Location of fire in the building.
3.
Description of the fire.
§
Simultaneously have co-workers:
1.
Notify others in your area.
2.
Assist anyone who needs help evacuating.
3.
Activate a fire pull station.
If you become trapped in a building during a fire:
·
If you are on the ground floor and a window that
opens is available, carefully climb out if you can do so safely.
·
If there is no window, stay down on the floor, the
air will have less smoke. Shout at regular intervals to alert emergency crews
of your location. DO
NOT PANIC.
·
If you are in a room with the door closed, feel the
door with the back of your hand. If the door is warm, do not open it. If smoke
is entering the room through cracks around the door, stuff something in the
cracks to slow the flow.
·
If you are on an upper floor and cannot reach one of the
stairwells, go to an office with a window, close the office door, go to the
window and wave with something so emergency crews see you.
Fire
Prevention
·
Know the location of fire exits and exit
stairwells. Smoke in designated areas
only and extinguish all smoking materials in the proper receptacles.
·
Do not prop open fire doors or stairwell doors.
Report fire and stairwell doors that do not close properly to the Facility
Management Trouble Desk Ext. 5-4122.
·
Report any exposed electrical wiring to the Facility
Management Trouble Desk Ext. 5-4122.
What
do I do if I receive a bomb threat?
Bomb threats are normally received by telephone,
although they might be received via mail or
by hand delivered message.
Keep the DOT Bomb Threat card (FAA Form 1600.53) under your telephone.
If you
receive a bomb threat by telephone, you should:
1.
Without alerting the caller, attempt to get the attention of your
supervisor or another person in your area, and point to this memo’s subject
line or write “BOMB” on paper and show it to him/her.
2.
Your Supervisor or co-worker
should call Security at Ext. 1111.
3.
The person who receives the call should listen closely to the call so
you can identify:
a.
Voice and speech characteristics
b.
Background noises from the area from which the call is made.
c.
Information relating to location or placement of the
bomb.
d.
Time the bomb is to detonate.
4.
The person receiving the
bomb threat call must write down everything they remember. Use the checklist on the Bomb Threat Card to
prompt your memory.
5.
Anyone who finds an actual
or suspected bomb or a suspicious package/container must contact Security at Ext. 1111 immediately and report
its location and description.
6.
Upon receipt of a bomb threat, employees will conduct a visual search
(time permitting) of their workspace to identify any unusual or out of place
items that could be a bomb. If located, an orderly evacuation will be
conducted.
7.
Do NOT in any way
disturb, touch, or move the item.
8.
Transmitting on two-way radios and cell phones in the
vicinity of a bomb, suspected bomb, or suspicious package/container, may be
hazardous. Radios and cell phones in the vicinity of a bombsite should remain
“off” until the matter is resolved.
9.
WHEN
EVACUATION IS NECESSARY, PERSONNEL SHOULD USE THE ESTABLISHED EVACUATION
PROCEDURES FOR THE FACILITY.
10.
Supervisors: Ensure that
all personnel read this document and the bomb/threat report checklist. Maintain
a copy of the Bomb Threat Card near each telephone. (Obtain this checklist from
the Security Console in Building 300.)
11.
If you have any questions regarding Bomb Threat procedures,
contact the Security COTR at Ext. 5-4848.
What do I do if there is an
emergency involving radiation?
What are some ways in which
an emergency involving radiation could occur?
o
Made by
wrapping radioactive material around a core of ordinary high explosives, and
detonating it so that radioactive contamination spreads over the widest
possible area.
o
There are two
hazards in a dirty bomb: the bomb blast and the radioactive particulate matter
or debris that will be scattered by the bomb blast. Radioactive particulates from a dirty bomb
may travel several blocks or even several miles. They may remain airborne for
hours or days. The extent and duration
will be determined by the wind speed and direction.
o
There is a
difference between a dirty bomb and a nuclear device:
·
The nuclear
device is a weapon of mass destruction,"
said nuclear scientist Siegfried Hecker, former
director of the Los Alamos National Laboratory. "Dirty bombs” are weapons
of mass disruption, in terms of
frightening people, the cleanup and the potential economic consequences.
·
Nuclear power
plant accident or release
·
Release of
radioactive material
What would happen if a dirty bomb were detonated near our
offices?
·
People in the blast area would be injured by the
debris and would be exposed to radiation through contact with and inhalation of
the dust and debris. If our building is
intact, we may have the option to shelter-in-place for a limited amount of time
or to evacuate.
·
The concept of sheltering-in-place is to provide
some measure of safety from the time an emergency occurs until there is
sufficient reliable information about the emergency such as: Is it a bomb, dirty bomb, or etc.? Where did it occur? What is the wind direction? Once sufficient information is received, a
decision will be made on the actions to take.
The type of emergency will determine the length of time we
shelter-in-place.
How will I be notified of a radiological emergency?
·
Notification
can occur in a number of ways such as the FAA public address system, local
emergency management personnel, local radio and/or television Emergency Alert
System station, National Oceanic and Atmospheric Administration (NOAA) Weather
Radio, and on-the-scene police officers, to name a few.
·
The
notification will be accompanied by instructions on what steps you should take,
for example, whether to shelter-in-place or to evacuate.
·
It is likely
that there will be a period of uncertainty immediately after the event
occurs. There may be a delay of several
hours before officials can determine the exact nature of the emergency and
whether radiological materials were involved.
We may shelter-in-place until we have sufficient information.
I was directed to
“shelter-in-place.” What does that mean?
Is it safer to evacuate?
·
“Sheltering-in-place” means that you should remain
indoors at your present location with doors and windows kept closed. If you are outside, seek shelter
immediately. The structure will afford
some shielding against certain types of radiation. Sheltering-in-place will
allow time for some of the radiation to settle out or be dispersed by natural
wind currents.
·
Remember that a dirty bomb will disperse radioactive
particles in a dust cloud so that leaving the shelter of a building may
unnecessarily expose you to radioactive dust and debris. It could cause you to track radioactive dust
into your workplace or home.
What
do I need to do if I am ordered to evacuate?
Proceed calmly out of the building following the evacuation
procedures.
In general, keep yourself
upwind from the incident area (e.g. watch for wind indicators including flags)
to avoid contaminating yourself, tracking ground contamination to other areas,
and inhaling airborne contaminants.
What do I do if I
suspect a biological agent has been released?
The following
informational material was taken from the DOT Mail Handling Protocol dated
October 17, 2001, which can be found at
http://osam.ost.dot.gov/Mail Training 10-2001.htm, and the October 12, 2001, Centers for Disease Control and
Prevention Health Advisory, which can be found at
http://www.bt.cdc.gov/DocumentsApp/Anthrax/10122001Handle/10122001Handle.asp.
For additional information please visit those two websites. (As of February 20, 2003 both sites were still
operational.)
What do I do if I open a letter and find it contains a
powdery or other “suspicious” substance, or has a written statement that the
item contains a harmful substance?
·
Stop
immediately!
·
Do not shake,
bump or empty the package.
·
Put it down
and do not touch it.
·
Do not smell
it, taste it, or try to analyze it.
·
Isolate the
immediate area where the item is located and make sure that no one disturbs the
item. Evacuation of the entire floor or
facility is NOT necessary.
·
Notify
Security at Ext. 1111, and
your supervisor.
·
Turn off fans
to prevent any potentially harmful substance from circulating. Close doors and windows in the room where the
letter or package is located.
·
Wash your
hands with soap and cool water for 30-60 seconds, and then wash your face. Ensure that other persons who may have
touched the letter or package do the same.
·
Do NOT allow
anyone to leave who might have touched the item. If possible, make a list of persons who have
touched it.
·
Do NOT
re-enter the area where the suspicious letter, envelope, or package is
located. It is a potential crime scene
and it is critical that you do not disturb any evidence. Above all, remain calm and wait for the
arrival of emergency personnel.
·
Give Security
the list of persons who may have touched the item so that proper instructions
can be given for medical follow-up.
What
do I do if I receive an envelope with powder and powder spills on me or onto my
work area?
·
DO NOT try to
CLEAN UP the powder. COVER the spilled
contents immediately with anything (e.g., clothing, paper, trash can, etc.) and
do not remove this cover!
·
Then LEAVE the
room and CLOSE the door, or section off the area to prevent others from
entering (i.e., keep others away).
·
WASH your
hands with soap and cool water to prevent spreading any powder to your face.
·
Notify
Security at Ext. 1111, and
your supervisor.
·
REMOVE heavily
contaminated clothing as soon as possible and place in a plastic bag, or some
other container that can be sealed. This
clothing bag should be given to the emergency responders for proper handling.
·
SHOWER with
soap and cool water as soon as possible.
Do Not Use Bleach Or Other
Disinfectant On Your Skin.
·
If possible,
list all people who were in the room or area, especially those who had actual
contact with the powder. Give this list to Security so that proper instructions
can be given for medical follow-up.
What if the room is
contaminated by aerosol spray?
For example, a small device is activated that sprays a
substance into the air; there is a warning that the air handling system is
contaminated, or a warning that a biological agent was released in a public
space.
·
Turn off fans
or ventilation units in the area.
·
LEAVE area
immediately.
·
CLOSE the
door, or section off the area to prevent others from entering (i.e., keep
others away).
·
Notify
Security at Ext. 1111, and
your supervisor.
·
REMOVE heavily
contaminated clothing as soon as possible and place in a plastic bag, or some
other container that can be sealed. This
clothing bag should be given to the emergency responders for proper handling.
·
SHOWER with
soap and cool water as soon as possible.
Do Not Use Bleach Or Other
Disinfectant On Your Skin.
·
If possible, list
all people who were in the room or area. Give this list to Security so that
proper instructions can be given for medical follow-up.
How can I identify suspicious packages
and letters?
Some characteristics of suspicious
packages and letters include the following:
·
Excessive
postage
·
Handwritten or
poorly typed addresses
·
Incorrect
titles
·
Title, but no
name
·
Misspellings
of common words
·
Oily stains,
discolorations or odor
·
No return
address
·
Excessive
weight
·
Lopsided or
uneven envelope
·
Protruding wires
or aluminum foil
·
Excessive
security material such as masking tape, string, etc.
·
Visual
distractions
·
Ticking sound
·
Marked with
restrictive endorsements, such as “Personal” or “Confidential”
·
Shows a city
or state in the postmark that does not match the return address
What
do I do if I see a spill of an unknown material?
For
spills and leaks when a fire or serious health emergency is not involved, you
may take the following steps.
1.
Alert Facility Management Trouble Desk immediately at Ext. 5-4122.
2.
Notify supervision.
3.
Do not endanger yourself by trying to contain the spill.
If in doubt
about whether the spilled material is hazardous, evacuate the immediate area.
What do I do if a co-worker
becomes seriously ill?
In a serious medical
emergency:
DIAL
Ext. 1111. Give the following
information:
1.
Building number or name.
2.
Floor.
3.
Column/Room.
Without endangering
yourself, stabilize the ill/injured person as much as possible until
help arrives.
What do I do if I notice a natural gas leak?
If
you smell gas, alert those nearby and supervision and then immediately go (do NOT use the telephone in area where gas
is present) to an area away from the smell and call Facility Management Trouble
Desk at Ext. 5-4122.
What
do I do if I notice a utility failure?
1.
Call Facility Management Trouble Desk at Ext. 5-4122.
a.
Give Nature of
emergency.
b.
Building
location.
c.
Notify
supervisor.
What do I do if I notice an emergency light
is out?
Notify
Facility Management Trouble Desk at Ext.
5-4122.
What do I do if I notice a plumbing failure,
flooding, or water leak?
Immediately
notify Facility Management Trouble Desk at Ext.
5-4122 who contacts the proper personnel. If you can do so without
endangering yourself or others, attempt to protect assets until assistance
arrives.
PRE-PLANNING BEFORE AN EMERGENCY
(Actions You May Want To Take Regarding Your
Children
and Adult Family Members)
It is always better to
plan what you and your family will do in an emergency BEFORE an emergency happens.
As such, you may want to do the following pre-planning activities,
particularly for emergencies where you may be directed to shelter-in-place
while at work:
·
Determine
what procedures the schools or day cares have for sheltering-in-place in an
emergency so that if you are notified in your work location to
shelter-in-place you are confident that your children are also safe.
·
Determine
what procedures your adult family members will take if any of you are
directed to shelter-in-place. If they
work, determine what procedures there are for sheltering-in-place in an
emergency. Share your plans with them.
·
If there are
no sheltering-in-place procedures at your children’s school or family
members’ workplaces, get involved to ensure that procedures are developed.
The following websites for the Red Cross, Federal
Emergency Management Agency (FEMA), and Centers for Disease Control (CDC)
provide information and actions you and your family may want to take to be
prepared before, during, and after an emergency:
http://www.redcross.org/services/disaster/
http://www.fema.gov/library/prepandprev.shtm
http://www.bt.cdc.gov/DocumentsApp/Anthrax/10122001Handle/10122001Handle.asp
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